Quick hits from tonight: (full detailed minutes on official site once approved by bod)
**From the ARB: update to fines. $1 per day fine will increase to $3 per day after 90 days of an ongoing violation. Repeat offenders will also have increased fines and no warnings at the 3rd repeat.
**Cash flow, audits, Appfolio tracking, maintenance funds, over budget on landscaping and lawn-mowing and still need to get thru June. Payroll is down and may help with the overage in landscaping.
**Assessments - (still need approx 70 houses to update their contact info with the office) residents are asking for payment plans. Officially no plan but you can pay online any amount at any time, or recurring, and not have to pay the lump sum in the summer.
**Salting the mailboxes has been approved.
**Pool - planning starts now! Discussions will include pricing and whether or not to allow non-residents to purchase a membership as they have in the past. This is NON Riverton users - not RCA homeowners and/or renters. This discussion will warrant a separate meeting.
**Annual March Meeting: still needs to be virtual due to Covid, but all are still welcome to view and participate. Notices will go out within the next week.
Date: March 20th at 9 am.
**Discussion about square footage with a commercial property will go to executive session
Please remember that the BOD meets every 3rd Tuesday of the month at 6:30 pm and has gone live during Covid. Anyone is welcome to view and comment, or you can register ahead of time if you have a specific question/concern/idea that you'd like added to the agenda. The BOD and ARB are always looking for honest, caring, forward thinking neighbors who want to make a difference.
Email firstname.lastname@example.org to learn how to get involved.
#*#*#* Special request from me: Due to changes in my schedule I will not always be available to write up the quick hits going forward. If there are any volunteers that would like to take over or fill in please let me know. There are no rules or obligations to this. As a homeowner who was previously in the dark I feel like we all deserve the most accurate info however we choose to receive it.
Have a great rest of your winter!!
Effective 2/1/2021 the fine schedule has had a 5th tier added. The ARB unanimously voted to add an additional charge that is effective 36 days after the 4th notice, or 90 days after the initial violation. In the photo above, the red highlighted portion is new.
In addition, they have also added a new fine schedule. Please see photo below for details.
Happy New Year Riverton! Here's the quick hit from tonight's meeting:
Brandon has officially joined the BOD - woot woot! Welcome Brandon!
Audit is starting. This year should go much smoother since all our financial data has been tracked by Appfolio.
Past due contacts - our office team is reaching out to homeowners in an effort to avoid further interest/late charges/liens
Contact us if we can’t contact you - we’re down to 71 people who we don’t have contact info for. Some are new, some want to receive regular mail. Honestly just because we can’t reach you doesn’t mean “it” isn’t happening. There are liens being placed as of February 1st so please contact the office to make payments in full.
111 owe some sort of combination of assessment fees/fines/late fees
Pool update: a bid has been received from the company that took care of everything last year and the Maintenance Reserve Fund will be used for the chemical upgrade.
The upcoming season ... lifeguards or no lifeguards this year? In past years it usually takes $70k to run the pool with lifeguard salaries. Applications are being sent to the Dept of Health in regard to opening the pool to non-homeowners. More to come on details as we get closer to the opening day.
Community Center closed through February and will be reviewed on a month to month basis during the pandemic.
Have questions about where your money goes? Read the old meeting minutes or watch one of the videos listed. There are no hidden amounts and the board + management has worked hard towards 100% transparency. Past recordings starting with the November 2020 meeting are available to view on the Riverton FB page @rivertoncommunityassociation under the video section.
Dear Amazon and Fedex - please stop driving on our walking paths ;)
We’re working on getting the “DON’T DRIVE ON THIS AREA” signs back up.
There is a current complaint about ATVs on the path and in common areas. As a general rule and as common courtesy, please be aware of your fellow residents who are sharing the common areas.
The BOD is always looking for new eyes and ears to join the Board. Do you have an interest in our community? Do you want to make a positive impact on improvements? Are you an ethical, forward thinking person with some new ideas? We’d love to see you or hear from you! Email email@example.com or message us through FB to let us know what you’d like to share.
Here is your quick hit update for December. All official minutes will be posted to the Riverton website once approved.
***No new ARB issues BUT....the ones that are still unpaid or being ignored are for signs and trash cans. Easy fix. Apply for temp use of your sign and put your trash away ;)
Reporting issues - if you report a potential violation and want an update - please state that in your report. We've received at times 40+ reports with a fake name/email address and if it's not a violation there's nothing to address or fix.
***SNOOOOOWWWW - Snow removal contract has been approved and mailboxes will be cleared when possible. We have 70+ cluster mailboxes and one snow removal team. Lend a shovel or stomp some snow away with your boots. If you are willing and able to help out, why not?
***Mail costs money. If you cannot access email or just love getting regular mail, please know that this cost will be passed on to you.
***Management costs vs employee costs. This was a pretty even swap this year as we lost 2 of our 3 office personnel, hired Wiechert, lost our 3rd, hired 2...etc. One important difference, one that I personally signed off on, is that our management team gets a percentage of our violation and late fees. Why? They do a lot of work that our old team didn't and enforce 100% more than anyone has in years. There are no under the table deals, no unfair agreements, no special treatment. The majority of our neighborhood does the right thing and would like others to as well.
***IT services will no longer be outsourced. This saves approx $100 per month!!
***In an effort to get back in touch with the personal side of things, our office staff has proactively started to contact those with late payments or pending violations to see what assistance can be given. We as neighbors can do the same by adding our names and services offered to the Nextdoor "Help" map or by just doing things that can be done. If we've learned anything this year, it's that we are all in this together.
Enjoy your holidays, stay safe, and see you next year!!!
Your guest commentator,
The November newsletter has been posted. Please check out the newsletter page to view it! The newsletter is posted below as well.
Hello Riverton! Our first 100% virtual meeting AND Facebook live event and it only took an hour!! Here is a quick hit of some of the topics, the full details will be documented on the RCA site once approved.
$$$$ Did you know...that you can pay each month towards your assessment? Officially there are no payment arrangements made for past due balances, but if you start paying $25-$35 per month now, you won't have to pay next year's invoice all in one lump sum. Please download the Appfolio app to process your payments.
****Office hours - as with everything this year, office hours and in-house help may vary depending on current Covid conditions and regulations. Know that any and all attempts to reach the team will be answered as soon as possible.
****SNOW PLOW SEASON IS HERE! Here's the deal - we have a company that we pay to plow and they have been kind enough to include our mailboxes in the bid like last year BUT we can help too. If you are willing and able, clear a little path - the USPS carriers will NOT deliver if they cannot reach the boxes. If you have an extra shovel that you can leave at your box - we can all help! Dig a little while you're there. Spread that good neighbor vibe!
****Are you a helper? The Nextdoor app/site has a help map where you can add your skills/offers to assist your neighbors. Several listed include lawn care and shopping. This is a great way to get to know each other, volunteer, and do what we can while we can. It's FREE! And if you need a helper - they are waiting to hear from you :)
****Votes and Annual Meeting - they're going to go together. We realize that it's been talked about for a long time, and the votes are going to happen. Chelsea and I sat with a former long time board member who explained the ins and outs of voting regulations as determined by the original board and how they need to be followed. We reviewed the process with our lawyer and going forward will combine original guidelines mixed with new efficiencies. Much is left to current board interpretation and with our level of technology and limited social access, we have been given the green light by our legal team to proceed as needed.
The BOD and ARB are always looking for time and talent. Do you have time to be involved? Do you want to see and be part of neighborhood improvement and activity? Join our next meeting as a guest, view our live feed on Facebook, call, text, shout - tell us how your time and talent can help out. We love hearing from you :)
We hope you all have a SAFE winter and will see you at the next virtual event.
Jennifer -former board member VP, current guest and social media VP ;)
Due to the COVID-19 Pandemic and out of an abundance of caution, the Board of Directors meeting for November will be conducted virtually. We hope to have this live-streamed for residents and will be posting a link in the coming days.
Dissolution of the Association - it's a question that comes up every year and no one seems to have an official answer. Thanks to our lawyer for really breaking down the logistics, we have a statement that will be publicly available today.
October BOD meeting. Hello Riverton!!
Last night (Oct 20th) we had our October Board meeting and this is your quick hit guide to what was covered. Official minutes will be posted on the official site once approved. The board voted for changes of titles/movement as Steve and I were ending our volunteer time as of 8 pm last night. Existing members moved into the roles of President, VP, and Treasurer as Steve and I made our official exit.
We expected quite a crowd last night and fell a little short. We did have one guest who expressed interest in becoming a member, and another confirmed to join in November - although we were expecting 5+. You don't have to show up to make a difference but it's nice when people do.
~~Lake Pamela: the limitations we have as non-owners, but also as residents who want to have an enjoyable view. We cannot hire our team to officially maintain the area not owned by RCA ... but we can't get anyone else to either.
~~Dissolution of the Association - it's a question that comes up every year and no one seems to have an official answer. Thanks to our lawyer for really breaking down the logistics, we have a statement that will be publicly available today.
YES, it's possible. NO, it probably won't happen.
~~ARB stuff - still some talk about signs and approvals. The main thing is - signs aren't allowed. Temporary approval for signs is an option - just ask!!
Approvals for permanent changes require plans. That plan includes putting the change where you said it was going. Best plan of action is to make sure your plans match your actions so that violations can be avoided from the start :)
~~Anonymous reports for violations - we ALL deserve to live in a well maintained community. A question came to us about finding out who reports others for possible violations. Not everyone is comfortable confronting neighbors about violations. We offer the anonymous reporting as an option to alleviate that part of the problem. Do some residents abuse that option? Sure do. That's why our ARB volunteers check each report before action is taken. There's also an option to report and ask for a follow up to your complaint/concern - it's STILL anonymous. Unless you tell your neighbor that you complained, we will NEVER give that information out. The ARB acts on reports - never in retaliation or on a case by case scenario.
I did miss some parts of the discussion as I unloaded my past 2 years of meeting docs to our employee Jean. She'll be uploading the docs so they are publicly available. Our goal with transparency and continuity can be achieved with technology and the involvement of our community. Although last night was my last in an official member position, I will continue to attend each meeting as a guest. The best way to keep this community moving forward is to remain informed and available to our neighbors AS informed neighbors ourselves.
THANK YOU to our community for allowing Steve and I to make so much noise for the past 2 years!!
We have heard your concerns and we contacted the Town of Henrietta to gather more information. They were extremely responsive and helpful! We received multiple responses from multiple departments. Here is what we have found out!
Amy Englert- Admin. Assistant for Engineering Dept. "We have not yet seen a detailed set of site plans as of yet as they have not yet submitted for Planning Board approval. The applicant has applied for their Special Permit for multi-family housing in a PUD zoned district. They will go before Town Board for the Special Permit on 9/9/2020. Attached is the Letter of Intent and the planset for Riverton Parcel E for the Special Use Permit. The application for the Special Use Permit will heard at the September 9th Town Board meeting. They will submit a more complete planset when they submit for Planning Board. That planset will include utilities, drainage, landscaping, etc."
Stephen Schultz-Town Supervisor
"Nothing has been voted on yet. For either development being worked on in Riverton. We do not have finished plans, just their preliminary plans that they brought to a concept meeting. We gave them some feedback, asking them for revised plans.
The way this works under the Riverton Planned Unit Development is that before they can proceed, they need a Special Use Permit from the Town Board stating that their plans are in alignment with the original concepts and design goals of the Planned Unit Development. To do so, we intend to base it off of the following sources of information:
As part of that process, if there are things you would like to see, such as (and some of these I will be requiring):
I will note that in addition to the Special Use Permit, SEQR will also be conducted, so they will have to not create any unmitigated adverse impacts on traffic, the wetlands, drainage, character of neighborhood, and so on. The Town Board will be lead agency on the SEQR process with the Planning Board as an Involved Agency. I suspect a County agency or two will be either involved or interested agencies as well."
Tim Harris- Passero Group Project Manager- "You should be hearing from Park Grove, the applicant, soon. We are simply just getting the project started right now, and no decision will be made at the upcoming Town Board meeting in terms of approvals for the project. This is simply to start the SEQRA process right now. We are still in design and will be reaching out to the Riverton Group (Park Grove will). Hopefully that clears up some confusion."